Data Governance

Key Roles and Organization

Who is responsible for data at Rice University? EVERYONE AT RICE UNIVERSITY

Everyone is responsible for data at Rice University. This includes but is not limited to: Data Entry Individuals, Data Stewards and Data Trustees, Distributed Analysts and Staff, Directors and Managers, Executive Sponsors and Senior Leadership, and Report and Dashboard Consumers.

Executive sponsors for Rice University’s Business Intelligence Initiative set the vision for the importance of data quality and data-informed decision-making. Data trustees are campus leaders whose strategic focus is on the oversight of Rice’s data strategy to improve the quality, access, usage, sharing, and security of university data. The data trustees set Rice’s data strategy priorities and develop Rice’s administrative data policies. Data stewards are functional area data experts and are responsible for the definition, implementation, and enforcement of administrative data policies within their functional area.

The Data Stewards Advisory Group (DSAG) comprises key campus data stewards and is responsible for implementing Rice’s data policies set by the data trustees. The DSAG promotes consistent and effective administrative data policies and establishes common data definitions used throughout the university to ensure the quality and consistency of Rice’s data assets. The core membership of the DSAG is composed of data stewards from central administrative offices:

  • Controller’s Office
  • Development and Alumni Relations
  • Facilities Engineering and Planning
  • Human Resources
  • Institutional Research
  • Office of Enrollment
  • Office of Financial Aid
  • Office of the Registrar
  • Office of Research
  • Office of the Vice Provost for Academic Affairs
  • Information Security Office

Data Domains, Functional Areas, and Responsible Organizations

Data Domain

Functional Areas

Responsible Organization


Alumni Data

Development and Alumni Relations (DAR)

Presidential Partners, Corporate and Foundation Relations

Office of Corporate and Foundation Relations (OCFR)


Faculty Information and Annual Reports

Office of the Vice Provost for Academic Affairs (VPAA)


Room, Building, and Occupants

Facilities Engineering & Planning (FE&P)

Maintenance Activities

Facilities Engineering & Planning (FE&P)


Facilities Engineering & Planning (FE&P)

Capital Construction Projects

Facilities Engineering & Planning (FE&P)


Research: PI Credit/Post-Awards

Research and Cost Accounting (RCA)

Research: Grants/Pre-Awards

Office of Sponsored Projects and Research Compliance (SPARC)


Controller's Office

Fixed Assets

Controller's Office


Office of Procurement


Budget Office


Payroll Office



Office of the Vice Provost for Academic Affairs (VPAA)

Faculty and Staff Census

Office of Institutional Effectiveness and Institutional Research

Employee (Faculty, Staff, Student)

Human Resources (HR)


Student Data

Office of the Registrar (OTR)

Undergraduate Admissions

Office of Enrollment

Graduate Admissions

Office of Graduate and Postdoctoral Studies (GPS)

Graduate Business Program Admissions

Jones Graduate School of Business (JGSB)

Student Financial Aid

Office of Financial Aid (OFA)

Learning Management System

Office of Information Technology (OIT)


Survey Data

Office of Institutional Effectiveness and Institutional Research

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